The Business Continuity Planner’s Job

Although this concept may prove frustrating for the business continuity planning professional, I suggest that our primary job is not to make sure the enterprise can recover critical processes in a timely manner following a business interruption crisis, but, rather, our primary job is to identify the risks and threats that could cause a business interruption event, the resulting impacts to the organization should those threats be realized and the options (and costs) of addressing these threats.  Now, there may be a subtle difference in the two sides of that statement and, you may need to re-read that sentence a couple of times to fully understand what I am suggesting, but I often see business continuity planners get frustrated because they cannot appreciate the difference.

I believe, that our first job as business continuity planning professionals is to provide senior management with the data and information that allows them to make an informed and intelligent decision on what to do based on this information.  If, senior management, armed with this information, decides to accept the risks and potential impacts – and, signs off on that strategy – so be it.  Every organization has its own risk acceptance, or risk adverse, personality and may make polar opposite decisions faced with the same risk and impact profile.

The worst thing that can happen to a business continuity planning professional, proving we did not do our job, is if a situation occurs and senior management is justified in saying, “No one ever told me …

… that a disaster in our data center would take us out of business for months”, or

… that a fire in our call center in Anytown would take down all our customer service capability”, or

… that our primary distribution center was located in a flood plain”, or

…  

If we are in a position to say, “No, we told you, but you elected not to invest the funds necessary to mitigate the risk or position us to recover from it”, then, although we may still be the scapegoat, we can feel satisfied we did our job.

Now, once we inform management of the risks, potential impacts and various options for addressing the situations, our job then becomes to implement, document, test and exercise the strategies and solutions they have approved.  Hopefully, we can influence management to take the course we, as professionals, believe they should follow.  If not, then, rather than just complain that management doesn’t understand, we either need to gather more information to influence a different choice or, do our best to implement and document the strategies management elects to employ.

It can be frustrating working for an organization that is willing to accept risks and bet against the chance that a business interruption event will occur, but our job is primarily to make sure they are making these decisions based on all the facts and understanding of what their decisions could mean should a disaster occur.

Thank you for your input.